Content Management System (CMS)

A content management system (CMS) is a collection of procedures used to manage work flow in a collaborative environment. These procedures can be manual or computer-based. The procedures are designed to:

* Allow for a large number of people to contribute to and share stored data
* Control access to data, based on user roles. User roles define what information each user can view or edit
* Aid in easy storage and retrieval of data
* Reduce repetitive duplicate input
* Improve the ease of report writing
* Improve communication between users

In a CMS, data can be defined as nearly anything – documents, movies, pictures, phone numbers, scientific data, etc. CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation. Content that is controlled is industry-specific. For example, advertising agency content differs from the design documents for a cabinet maker. There are various terms for systems (related processes) that do this. Examples are web content management, digital asset management, digital records management and electronic content management. Synchronization of intermediate steps, and collation into a final product are common goals of each.

A very valuable way to have the client access the article and edit it in a moment’s notice without going through the webmaster. Many editors are similar to word processing programs. And because content is a major part of the web site, search engines can scan through the site catching keywords scattered through the copy.

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